Every hour your team spends on repetitive tasks is an hour not spent on growth. We build custom AI automation systems in Vienna that handle your operations — so your business runs faster, leaner and smarter.
From a single workflow to your entire back office — if your team does it manually today, we can build a system that does it automatically tomorrow.
Lead Management
The moment a lead fills a form or sends a WhatsApp message, your system reacts — instantly, automatically, 24/7.
Admin & Back Office
Invoices, contracts, onboarding documents, reports — paperwork that consumes hours every week can run on autopilot.
Content & Marketing
Blog posts, social media, newsletters, LinkedIn — content that used to take days can be produced and published automatically.
Customer Communication
Appointment reminders, follow-ups, support responses — keep customers informed and engaged without lifting a finger.
Data & Reporting
Connect your tools, centralize your data and get automated reports delivered to your inbox — without touching a spreadsheet.
Custom AI Workflows
Got a process we haven't listed? We build fully custom AI workflows for any industry — manufacturing, healthcare, legal, finance and beyond.
Not sure if your process can be automated? Tell us what your team does manually every day — we'll analyse it and tell you exactly what's possible. No commitment, no jargon.
Not science fiction. A network of AI agents — each with a specific role — working 24/7 so your human team can focus on what only humans can do.
This is where we're taking Agency28. And we can build it for you too.
Finds and qualifies new leads automatically — researching prospects, sending outreach and booking calls into your calendar.
Writes and publishes SEO blog posts, LinkedIn content and social media updates — every week, without human input.
Turns blog posts and briefs into short-form video scripts, voiceovers and social clips — ready to publish on YouTube, TikTok and Instagram.
Manages your LinkedIn presence — writing posts, engaging with comments and building authority in your industry every single day.
When a new client signs, this agent handles everything — welcome emails, contract sending, CRM setup, task creation and kickoff scheduling.
Generates invoices, tracks payments, sends reminders and delivers financial summaries — your finance back office on autopilot.
Want to Build Your AI Workforce?
This is not a product you buy off the shelf — it's a system we design and build around your business. Tell us how your company operates and we'll show you what your AI workforce could look like.
Book a Strategy Call →A simple, transparent process — from your first message to a live system running in your business.
Tell Us What You Want to Automate
Day 1Book a strategy call and walk us through your current processes — what your team does manually, how long it takes, what tools you use and where the biggest bottlenecks are. No technical knowledge needed. You just describe your problem in plain language.
We Analyse & Design the Solution
Day 2–4We map out exactly how the automation will work — what triggers it, what it does, what tools it connects and what the output looks like. You receive a clear proposal with scope, timeline and a fixed price before anything is built. No surprises.
We Build & Test
Week 1–3We build the automation on n8n, connect it to your existing tools and run it through thorough testing before it goes live. You're kept updated throughout — and you review and approve before launch. We handle all the technical complexity so you don't have to.
Go Live & Hand Over
Week 3–4Your automation goes live and we hand over full documentation — how it works, how to monitor it and what to do if something needs adjusting. Your team doesn't need to understand the technical details to run it. It just works.
Maintain, Improve & Expand
OngoingOnce one automation is running, most clients come back to automate the next process — and the next. We offer ongoing maintenance and support, and as your business grows, we expand your automation system to match. The goal is always the same: less manual work, more output.
AI automation works best when there's a real process to automate. Here's who gets the most out of working with us.
Growing SMEs
You've outgrown manual processes but aren't ready to hire a full operations team. Automation lets you scale without adding headcount.
Typical pain: "We're spending 3 hours a day on admin that should take 20 minutes."
B2B Service Companies
Agencies, consultancies, law firms, accountants — businesses where client communication, onboarding and reporting consume huge amounts of time.
Typical pain: "Every new client takes 2 days of manual setup before we even start the work."
E-commerce & Retail
Order management, customer follow-ups, inventory alerts, review requests — repetitive operations that automation handles faster and more reliably than any team.
Typical pain: "We process 200 orders a day and half our team just handles emails."
Clinics & Healthcare
Appointment booking, reminders, follow-ups, patient communications — healthcare businesses lose hours every day to tasks a well-built automation handles in seconds.
Typical pain: "Our receptionist spends 4 hours a day just confirming appointments by phone."
Restaurants & Hospitality
Reservation management, review monitoring, loyalty programs, supplier orders — the back office of a restaurant can run almost entirely on automation.
Typical pain: "We miss reservations and lose reviews because no one has time to follow up."
Any Industry, Any Process
Manufacturing, logistics, real estate, finance, education — if your business has repetitive processes that consume time, we can automate them regardless of your industry.
Typical pain: "I don't even know where to start — I just know we're wasting too much time on the wrong things."
Not sure if this is for you?
Book a call anyway. Tell us what your team does every day and we'll tell you honestly whether automation would make a significant difference — and what that would look like in practice. If it's not the right fit, we'll tell you that too.
Everything you need to know before booking a call.
Tell us what your team does manually every day. We'll analyse it, design a solution and give you a fixed-price proposal — no commitment, no jargon, no technical knowledge needed.
We respond within 48h. Fixed price before we start. No surprises.